Quote and invoice templates for UK gardeners and landscapers
Spreadsheets that write your gardening quotes.
For UK gardeners. Type the job in. Get the quote, the invoice and your profit. VAT added for you. £25.
- 1
Get it.
Pay once. Download right away.
- 2
Open it.
Excel or Google Sheets.
- 3
Type your jobs.
The sheet does the maths.
Built for UK gardening rounds and hard landscaping
Rounds that pay
List regular garden maintenance clients by day, log each visit and see your real hourly rate per garden, so you know which ones to put up in spring.
Patios and fencing by the m²
Porcelain or sandstone paving, sub-base, mortar, panels and posts priced from the area and run length, with dig-out and muck-away included.
Green waste costs counted
Every visit or job can carry a waste disposal charge, so tip fees stop coming out of your own pocket.
Tax and paperwork
The UK edition covers VAT and the paperwork that matters for gardening businesses.
- VAT
- Most gardeners stay under the £90,000 threshold and do not charge VAT. If you register, add 20% and show your VAT number.
- Waste carrier
- Carrying customers' garden waste in your van needs registration as a waste carrier with the Environment Agency in England, or the equivalent body elsewhere in the UK.
- CIS
- Hard landscaping done for a main contractor on a building project can fall under CIS; regular garden maintenance for homeowners does not.
- Chemicals
- Using professional weedkillers needs a certificate of competence, usually PA1 and PA6.
What you get
4 spreadsheets. Each one comes blank, plus a filled example and a printable PDF.
Gardening & Landscaping Quote, Invoice & Price Book
Your real hourly rate, a price book, and one-page quotes and invoices.
Garden Maintenance Round & Monthly Billing
Regular clients by round day, a visit log, and each client's monthly bill.
Annual Garden Maintenance Contract Calculator
A whole season priced as one contract, split into equal monthly payments.
Bark, Topsoil, Gravel & Turf Calculator
m3 or bags for beds and paths, plus turf, seed and feed.
Excel and Google Sheets files, each with a labelled sample copy and a printable PDF. Built with AI assistance, checked by hand.
Questions
Do gardeners have to charge VAT?
Only once you are VAT registered, which is compulsory above £90,000 of taxable turnover in 12 months. Below that it is optional.
Do I need a waste carrier licence for garden waste?
If you take customers' green waste away as part of your business, yes: register as a waste carrier. The fee is small compared with the fines.
How do I price a patio per square metre?
Add dig-out, sub-base, bedding, slabs, jointing and labour, then divide by the area. The quote sheet does this and shows the price per m².
Can I bill by standing order?
Yes. Set a monthly amount for the season and the round tracker checks visits delivered against what has been paid.
UK (VAT, CIS)
Everything for your gardening jobs.
£25
- Gardening & Landscaping Quote, Invoice & Price Book
- Garden Maintenance Round & Monthly Billing
- Annual Garden Maintenance Contract Calculator
- Bark, Topsoil, Gravel & Turf Calculator
4 spreadsheets · Excel and Google Sheets · blank, filled example and printable PDF
One payment. Download for 365 days; the files are yours to keep. Sold on Whop.